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Frequently Asked Questions

 

Enrollment FAQs

 

Registration for current Scholé families opens February 8 at 9:00am ET.
Registration opens to new families on February 12 at 9:00am ET.

 

Courses will fill quickly on a first-come basis. If the section you want fills, you may join the waitlist, choose a different section, or both!  Whenever a seat opens, we’ll be sure to contact anyone on the waitlist in the order they appear. You may also consider private course instruction through our Tutoring Center.

 

For a smooth enrollment, we recommend the following steps:

 

BEFORE OPENING DAY

  1. Login to the Scholé Academy website to update your account.  Update your student’s age and grade, and/or add new students.  The login button is located in the upper right corner of the home page.
  2. Preview all courses, and create your enrollment wish list.
 

WHEN REGISTERING
  1. Make sure you have a stable internet connection.
  2. Have your list of courses ready.
  3. Have your credit card ready to enter payment information.
  4. Login to the Scholé Academy website before you begin selecting your courses.  This will make it easier to register each student.
 
 
CHECKING OUT
  1. You may pay for courses in full with a credit card.
  2. You may select a payment plan that is managed by an external provider.

 

If you experience difficulties, please email us at support@scholeacademy.com or call us at 866-730-0711.  Keep in mind that we will be experiencing higher than usual call and email volumes at this time, and response may not be immediate.  It could take 24-48 hours before someone from our admin team responds.  Rest assured we are working hard to serve you, and we look forward to assisting you in an easy enrollment process.

 

 

Scholé Academy FAQs

 

How are Scholé Academy courses different from other online courses?

We believe learning can be free of frenzy and anxiety without sacrificing academic excellence. Our courses are designed to provide “restful learning” following a liturgical pattern. We train our teachers to foster delight and virtue-development in students, while engaging them in joyful inquiry.  In each course, our focus is leading students toward love and mastery. For a detailed description of our learning philosophy and pedagogy, please see the Scholé learning philosophy section of our Student-Parent Handbook.

 

Is Scholé Academy a Christian academy?

Our faith commitment is summarized in the Nicene Creed, and our teachers instruct from within the Christian faith. Course content will be related to the Christian faith when pertinent. As our name implies, we believe in teaching and learning restfully with scholé. While scholé as an educational ideal originated with the Greeks, it was transformed and extended by the Christian church, especially in monastic centers of education. Scholé Academy seeks to carry on this historic Christian tradition of education that is contemplative, “liturgical,” restful, and full of Christian peace.

 

What texts or materials will I need for taking SA courses?

All the materials you will need to take a SA course are listed on the course page under “Course Materials.” In many cases, everything you need is sold here on the Classical Academic Press website.

  

Are required texts included in the purchase of the course?

No, course materials are sold separately.

 

How can I be sure my student is ready for a particular course?

Please pay careful attention to the course descriptions, target grade level, and any prerequisites listed. Entry-level courses (e.g., Latin for Children A) don’t have specific academic requirements other than age and on-level reading and learning ability. In the case of math classes, there is a more detailed and specific placement process. See here. You can find a detailed description of student placement guidelines in Section III.2 in our Student-Parent Handbook.

 

May I register a student who falls outside of the listed grade range for the course?

Sometimes this is possible.  If you have any questions about placement, or if you want to enroll a student who is outside of the listed grade range for the course, please contact us before you begin the registration process, and we will be happy to help you determine the best placement for your student.

 

Do you accommodate students with learning challenges and/or differences?

At Scholé Academy, we understand the honor and responsibility of being entrusted with a child who has learning differences.  As best as we are able, we work to partner with parents as they navigate this road. Our general instructors are not equipped or trained to specifically serve students with learning differences. However, in many cases, students with learning challenges are able to participate in our courses with outside assistance. Please see further details below.

  • Before you enroll a child with learning challenges and/or differences: To ensure that we can serve your student well, we ask that you please contact us prior to registration if your student has any unique learning challenges or has been diagnosed with any learning differences. If you have questions about the placement of your child in one of our classes, please contact us, and we would be glad to discuss possibilities for accommodation. In some cases, we may request that the student and/or parent meet with the course instructor to determine the best course of action.
  • Provisional enrollments for students with learning challenges and/or differences: Students with learning differences who are accepted into Scholé Academy courses are enrolled on a provisional basis. To the best of our ability, we seek to ensure proper placement before the start of the school year. However, in the occasion that an issue becomes apparent within the first 3 weeks of classes, the parent or teacher may request that the student withdraw for a full refund.

Please note that Scholé Academy, in its sole discretion, reserves the right to deny admission to a student for any reason.

 

What technology do you use for teaching SA classes online?

We use Zoom, a cloud-based virtual classroom.  Courses are live and in “real time” with students seeing the instructor and each other on the screen. Zoom is easy to use and is reliable over many kinds of networks. Using Zoom, teachers are able to share a digital whiteboard (that students can type or write on) as well as PDF displays of actual book pages, PowerPoint slides, videos, audio—virtually anything available on the teacher’s computer. Standard features such a chat box and “hand raising” are also available. To learn more about Zoom and the technological requirements for using it successfully, see the classroom technology section of our Student-Parent Handbook.

 

What are the hardware and software requirements?

This is an important question since we want to ensure that everyone has a smooth, positive experience online. The specific requirements are detailed in each course listing under the technical requirements tab and can also be found in the classroom technology section of our Student-Parent Handbook.

 

Do students need to participate with their video turned on?

Yes. It is expected that students will engage in the live classes with their videos turned on. Parents and guardians will encourage their students to respectfully participate in the courses, as the instructors have designed them to include class discussions, projects, peer evaluations, exchange of ideas, homework submissions, and shared class resources. Parents and guardians will ensure that suitable computer equipment (see hardware and software requirements in the classroom technology section) is available and working so that students can access the online courses and use them well.

 

What is your grading policy?

  • Instructors typically assign the following grades based on students’ level of achievement: magna cum laude (with great praise), cum laude (with praise), satis (sufficient, satisfactory), and non satis (not sufficient). Ideally, every average student working diligently should do praiseworthy work (cum laude). Those who excel beyond this expectation will be noted as magna cum laude. Students who do adequate but not praiseworthy work are designated satisNon satis means lacking sufficiency or adequacy. These designations are ways for both the student and the instructor to assess mastery.
  • If students need to complete a high school transcript with either a numeric or letter grade, they will need to notify the teacher so that he or she can provide a traditional grade upon request at the end of the course.
  • Scholé Academy serves homeschoolers by providing online instruction, but we do not replace parents as the administrators of homeschools. As such, the ultimate authority on a student’s grade is his or her parent. If a parent feels the need to modify the teacher’s assessment in his or her own records, he or she is free to do so. However, only students who complete the required work for a given class at a level deemed satisfactory by the instructor will receive a Mastery Narrative from Scholé Academy.

 

Is attendance required? Can my student watch a recording of the course instead of attending the live session?

  • Our classes are live and highly interactive, with students regularly interacting with their instructor and peers and participating in class discussion. Students are expected to attend classes with their videos turned on and to function as a full participant in each class, contributing to the class dynamic and success of the entire cohort. There are, of course, circumstances, both planned and unplanned, in which students must miss a class. In such circumstances, we provide students with a recording of the live class session so that they may play back the session they missed. Whenever possible, we ask that students alert their instructor of their absence before missing class.
  • While recordings of live sessions are a helpful tool for occasional absences, they are not a sufficient replacement for class participation in the long term. With this in mind, we allow a maximum of 9 absences for yearlong courses that meet 3 times per week. We allow a maximum of 6 absences for yearlong courses that meet 2 times per week. We allow a maximum of 3 absences for one-semester courses that meet 2 times per week. During the summer term, absence permissions are handled by the course instructor on a case-by-case basis.

Please note: Though we will endeavor to have recordings for each and every class, we can’t guarantee that we will have recordings 100 percent of the time (e.g., occasionally we run into technical difficulties). Our teachers are available to their students in class, via Canvas messaging, and during office hours. If your student has to miss a class, anything you can do to minimize the extra work required of the teacher would be greatly appreciated. As you might expect, teachers can’t reteach the material via email. However, our teachers are accessible to their students and provide assistance as needed.

Our students live all over the world, and there are occasionally natural events that prevent a family from being able to attend their scheduled classes. Please make your instructor aware of any extensive damage or displacement due to natural disasters. We are happy to accommodate families in these cases.

 

What happens if my student will be absent more than the maximum number of days allowed for his class?

The absence policy is intended to curtail chronic absences that would inhibit the maturation of the class dynamic and the student’s success or create a burden for the instructor. However, if you have planned absences which will exceed the maximum number of days allowed for a class, please let the instructor and registrar know before the time of purchase. In some cases (and at the approval of the instructor), exceptions can be made to accommodate preplanned absences for mission trips, family moves, etc. In other cases, students are required to adhere to the absence policy to maintain their enrollment in the course.

 

When will I be charged for the tuition for a SA course?

Payment for courses may be made online on the Scholé Academy website or by calling the office at 866-730-0711. Tuition for each course is listed on the course page and also at checkout. Scholé Academy has partnered with Affirm, a financing alternative to credit cards and other credit-payment products. Affirm, which powers the application ShopPay, offers instant financing for online purchases to be paid in fixed monthly installments.*

Questions about the details of the payment plans and your eligibility should be directed toward Affirm—the Scholé Academy administration does not have access to your Affirm account information. Learn more about how it works here.

*Subject to eligibility. Payment options through Affirm are provided by these lending partners: affirm.com/lenders.

 

If a course is full, can I get on a waiting list?

If the enroll button is not active for a given course section, that means the section is full.  Families have the option to “Join the Waitlist.”  If a seat becomes available, we will notify those on the waitlist in the order in which they joined. In some cases, Scholé Academy may open an additional section of a course. In these cases, we will notify those on the waitlist of the new section that is available.

 

What is your withdrawal/refund policy?

There is a $75 deposit built into the cost of each course. 

  • Withdrawals requested before May 1 are granted a full refund, including the full $75 deposit.
  • On May 1 and before July 31 withdrawals are granted a full tuition refund less the $75 deposit. 
  • On August 1 and before the drop/add deadline, withdrawals are granted a ½ tuition refund.
  • For Spring semester courses, withdrawals are granted a ½ tuition refund less the deposit on or before February 6, 2022, which is the Spring semester drop/add deadline.
  • Students may withdraw from a course through the second week of classes. See handbook for specific details.
  • After the second week of classes, no refund is given. For courses which meet once per week, the add/drop period is extended to three weeks.
  • CSLD students add/drop period is 3 weeks from the start of class.

 

Can I enroll after classes have already started? 

Yes! We welcome students throughout the year on a case-by-case basis after considering several factors including space available, the preparedness of the student, the instructor approval to accommodate a late addition to the class, and the content of the course. Parents should review our posted course options and reach out to the appropriate instructor. He or she will work to understand your situation, arrange the best placement for your student, and create a transition plan if an enrollment is offered. See more in our Student-Parent Handbook.

 

Will I receive confirmation that my student is assured a seat for a given SA course?

Yes, you will receive a confirmation email as soon as we process your order. The purchase of the course secures your student’s seat in the course; the student information provided at checkout enables us to contact you and help prepare you for the course. In any case where SA determines that your student might not be ready for a course, we will issue a complete and immediate refund.

 

Can I switch to a different course after purchasing a SA course?

Switching courses is considered an enrollment change. Please see the handbook for details about our open enrollment process. If you’d like to change sections, you must withdraw from the course, receive a refund if applicable (see the refund policy and dates), and enroll in the new section.

 

How do I learn about the qualifications of SA teachers?

We include biographies of our teachers on the Our Team page. SA recruits and hires experienced teachers who are equipped and trained to teach according to our scholé approach.

 

Are your high school courses accredited?

Our high school courses are not accredited, but we do post the recommended credit amount to be given for each course below the course description.  While we are not a traditional school, Scholé Academy is currently pursuing possible forms of accreditation for our educational services.

Parents should take care to ensure compliance with state laws and keep records of study for student transcripts. The best place to begin in researching local laws and transcript preparation for colleges is the Homeschool Legal Defense Association.
If you are new to homeschooling and considering it as an option, here is a great place to begin learning.

 

If I enroll 2 students in the same course, is tuition charged for each?

Yes. Just as in a traditional classroom setting, students enrolled in our courses participate in interactive live class sessions as well as receive personal feedback on their work. Siblings enrolled in the same class will participate as individual students, so tuition applies to each. We strongly recommend that siblings join the live class sessions from separate computers so that they can participate fully in class discussions, breakout sessions, etc.

 

Can adults enroll in or audit student classes?

Adults are not permitted to enroll in or audit student classes. We have occasionally created adult versions of some of our courses. If you are interested in an adult course, please contact us and let us know.

 

Why don’t you open enrollment as early as other online academies?

At Scholé Academy, we take “restful” very seriously. And we try to apply this balanced approach of rest and rigor not only to the courses your children enjoy, but also to general management of our organization. For example, many of those in our community have expressed appreciation for our more relaxed withdrawal and refund policy, one of the many distinctively scholé characteristics you see evident in our organization.

Each year the enrollment season seems to open earlier and earlier, thus putting more pressure on our instructors to look into the future and know their availability and schedules almost a year in advance. There is an unfortunate tension between the urgency to post our courses as early as possible and our desire to give our instructors an opportunity to consider their family schedules and busy lives outside of school.

We want to slow things down a bit, not be reactionary and feel a compulsion to adopt the frenetic pacing which seems to drive the online enrollment process. Additionally, we seek to find the best classically trained Christian instructors, who are also the most qualified and passionate, to fulfill our scholé approach. We offer courses once we have found the right instructor to host those courses. We put quality before urgency.

Each year in early December, our admin team begins building course lists and polling our current instructors. After Christmas, we begin the interview process to fill open positions. By early February we have made final course decisions and solidified our staff schedules, allowing us to open enrollments to our community.

The result is a highly qualified team of educators who are prepared to offer the wide range of courses we offer.